Vend

Our attendees are looking for businesses, organizations and resources relevant to their needs. You can reach people from across the continent at the often sold out Gender Odyssey vendor fair. One vendor had this to say:

“I wanted to send my thanks to you. As a vendor I really had a wonderful experience at the conference, meeting people from all over the country, getting bookstore recommendations, and chatting about my book The Stylist. I went away feeling most impressed with how welcoming everyone was and what a good event the whole conference is. It sure has expanded since I was there in 2004!”

— Cai Emmons, 
author of the The Stylist
 

Please take a look at the following space options and choose the size and number of tables you would like.  We will do our best to accommodate you. Please let us know if you have your own booth or display equipment.

Table Sizes:
8’ table (10’ x 10’ space): $175
4’ table (5’ x 5’ space): $95

  • We will process applications for vendor space with the following three things in mind:
    1. Timeliness of the application submission (deadline: 5/19 for LA and 7/17 for Seattle)
    2. The capacities and limitations of the space itself
    3. Our commitment to ensuring a variety of products and services at the vendor fair
  • If you are a retailer, an additional 10% of conference sales will be assessed.
  • Each 8’ table comes with 2 chairs (1 chair for 4’ tables). Each 4’ table space will be shared with another 4’ table space, i.e., two vendors share a 8’ table.
  • The tables do not come with access to an electrical outlet. If you must have power, you will need to order it through the Washington State Convention Center (WSCC). Let us know if you would like more information.
  • WSCC allows vendors to drape a sign or banner over the front edge of a table, but not to attach signs to the tables in any way. Nothing may be hung on the walls behind the tables.
  • In order to make the conference accessible to as many people as possible, Gender Odyssey is a nonsmoking and scent and fragrance-free event. Please do not bring any scented products.

Vendor Fair Hours
The conference vendor fair will be open from approx 9:00 am to 5:00 pm on Friday, Saturday and Sunday (actual hours tbd). Vendors may break down as early noon on Sunday.

 Set-up and Teardown
Vendors may set up no earlier than 7:30 am Friday, and must remove all equipment and supplies from WSCC by 5:00 pm Sunday. Vendors may break down as early noon on Sunday.  We will email you specific loading instructions in early July.

Staffing of Table
Securing a vending table does NOT provide access to conference programming for your table staff. If any of your organization’s members wish to attend the conference as well as staff the table, please contact us to arrange a customized sponsorship package to fit your budget and needs.  Additionally, we ask that you limit table staffing to two people per day for an 8’ table and one person for a 4’ table.    

Storage
You may store your things, at your own risk, on or under your table when the vendor fair is not open. We cannot guarantee the safety and security of your possessions. The vendor area is not locked but the convention center is closed to the public after conference programming ends each evening. There will be no on-site, lockable storage available.

 Advertising
If you wish to advertise in our conference program, we will discount your vendor fee by 25%. Please see the Ad Rate Sheet and Submission Form on the Gender Odyssey website if you would like to purchase ad space in the conference program.

 Location
The vendor fair will be located in the large open area near the registration desk and the workshop rooms. The space will be set up to optimize socializing and foot traffic.

If you have any questions or concerns, please contact our Vendor Coordinator at vendors@genderodyssey.org.