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Frequently Asked Questions

Registration

Trip Planning

At the Conference

For Presenters

Vending & Advertising

Helping Out

Registration

Who can attend the Gender Odyssey conference?
Gender Odyssey is open to everyone interested in the thoughtful exploration of gender! This conference is open to all transgender and gender diverse people, their partners, families and friends. Medical and mental health providers – including students in these fields who wish to learn more – are welcome to attend. Our successful, innovative programming spans a wide spectrum of topics and identities.

To attend the Family workshops, registration for the Family Program is required. Those registered for the Family Program can also attend select sessions from the Community Program. Similarly, to attend the Professional workshops, registration for the Professional Program is required. Those registered for both days of the Professional Program can attend Community workshops. Not every session is for every attendee but it is guaranteed that you’ll find something that provides you food for thought.


How do I register for the Gender Odyssey conference?
Please take advantage of our online registration. You can save time and money by registering early.


When are the registration deadlines?
You can substantially save on your registration costs if you register in advance. For full details, please see our Registration page.

  • Gender Odyssey Seattle: Our greatest discounted registration rate, the Early Bird rate, is available through March 26, 2017. Regular registration is available through June 11. Late registration and pre-printed name badges are available through August 6. After that, you may continue to register online until the first day of the conference and then at the door. Register early for best rates!
  • Gender Odyssey Los Angeles: Regular registration is available through June 11. Late registration and pre-printed name badges are available through August 6. After that, you may continue to register online until the first day of the conference and then at the door.

What activities and events are included in my conference registration?

  • Family Program registration includes access to three full days of workshops, films and presentations, an all-conference Picnic, special receptions, day camp for kids, vendor fair, and numerous other events.
  • Professional Program registration includes…
  • Community Program registration includes access to three full days of workshops, films and presentations; an all-conference picnic, special receptions, performances, vendor fair; and numerous other events.

Finances are tight and I can’t attend without some help. Do you offer scholarships and/or work trades?
We offer two options to assist Family and Community Program attendees and make the conference financially accessible: Scholarships and subsidies are offered on a first-come, first-served basis, so we encourage you to apply early. Visit the Scholarships page for details.


How can I contribute to the scholarship fund and help others attend?
Your assistance is greatly appreciated and 100% of your donation goes to help other individuals. Donations from past attendees even helped us get two people here from South Africa! Visit our Donate page for more info.


I can no longer attend but I’d like to donate my registration fee to the scholarship fund. Can I do this?
Yes, you can and we’re so sorry you can’t make it! Email us and we’ll take care of it for you. Someone else will certainly appreciate it, so thank you!


I can’t make it can I transfer my registration to someone I know?
Yes, you can. Email us and we’ll be able to make the switch for you through July 17, 2017. Note: You must provide all the registration contact info. for the recipient.


Can I get a refund if I need to cancel?
Of course you can, as long as your refund request is submitted in writing (no emails or phone calls please) and postmarked by July, 2017. There is a $55 cancellation fee per family. We are unable to provide refunds on cancellations after July 17, 2017.

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Trip Planning

What is the conference schedule? When should I plan to arrive and leave?
Gender Odyssey Seattle: If you want a full conference experience, plan to arrive early Thursday and leave on Monday morning. Join our mailing list and re-visit our website as the year progresses to get more details on the various events, workshops, and receptions. Here is some basic info that may be helpful for booking travel, subject to change:

  • Thursday: The conference begins in the early evening with various receptions and events. Be sure to attend the Meet and Greet and reception exclusively for people of color.
  • Friday through Sunday: These three days are packed solid with workshops, social opportunities, and events. Sunday is a full day of programming with workshops ending in the early afternoon. Book your travel accordingly!

We encourage you to stay for the goodbye/wind-down party on Sunday evening. Many attendees cite this event as a conference favorite. It’s a great place to make connections, swap conference stories, and let the weekend’s events settle in.


I found ways to reduce the registration fee, but are there other ways to decrease expenses?
The best way to keep all expenses as low as possible is to PLAN EARLY! Registration and travel expenses are lower if you get a head start. Some ways to reduce costs:

  • Consider staying with local conference attendees to reduce housing costs.
  • Sign up for lower-cost lodging at Seattle University.
  • Find sponsorship for your conference attendance. Many attendees get registration expenses covered and other stipends by simply approaching multicultural centers, GLBT organizations, or various university departments.
  • Book your bus, train, and/or airline ticket early—look for specials.
  • Ask family and friends to pitch in. Available resources are difficult to find. This conference provides one-stop access to a wide range of families, resources, and experts.
  • Apply for community housing. No-cost housing is extremely limited and thus priority is given to scholarship/subsidy applicants who apply by March 26, 2017.

Is there a host hotel?
Gender Odyssey Seattle’s host hotel is the Silver Cloud Broadway. Conference attendees get a reduced rate. It is a very busy weekend in Seattle, so BOOK EARLY! They have guaranteed that rooms will sell out! Executive Hotel Pacific is also offering conference attendees reduced rates. There is also more affordable housing available at Seattle University, just a 20-minute walk from the Convention Center.


I want to offer my home (spare room, couch, etc.) to host an individual or family from out-of-town. How do I do this?
If you would like offer some hospitality and host an out-of-town family, please complete an Application to Host and our Community Housing team will connect you with a family in need. Know your parameters in advance (for example: non-smoker, transportation to and from conference provided, no meals provided, pet-friendly person, etc.) and discuss them thoroughly beforehand.

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At the Conference

What is the restroom policy at the conference venue?
During the conference gender-neutral restrooms will be available. All Washington State Convention Center restrooms located within the proximity of our 6th-floor programming are open to all genders. Public restrooms on the first and second floors are gender specific.


What is Gender Odyssey’s policy on photography and videotaping?
Photography and video/audio-recording by the public are not allowed at any time in conference spaces. Occasional pre-screened members of the media may be on-site for conference-approved projects. Additionally, our conference photographer will be on hand taking pictures for archival purposes only. Your privacy is of utmost importance. We offer all registrants the option to not be photographed by a badge indicator. Please wear your badge. If you have any concerns, please contact us.


Do I have to wear my name badge?
YES: the name badge is your pass to the conference. Staff will need to see it for you to gain access to certain conference spaces and events. Please help us keep this conference secure for all and wear your name badge.

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For Presenters

How do I submit a workshop proposal?
If you would like to submit a workshop proposal, please start here.


I’m a presenter/facilitator and I haven’t heard anything back regarding my workshop or presentation, whom should I contact?
If it is after April 19, 2017, and you still haven’t heard from us, definitely drop us a line at workshops@genderodyssey.org.

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Vending & Advertising

How do I become a vendor at the conference?
Our vendors have done very well in previous years and we will likely sell out our vendor space again this year. Get in on the fun and get top exposure. Apply early! Visit our Vending & Advertising page for details.


What are the advertising rates for the Gender Odyssey program book?
An ad in the Gender Odyssey conference program book is a great way to reach this target audience. Visit the Vending & Advertising page for details.

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Helping Out

How can I get more involved with Gender Odyssey?
We have many volunteer opportunities available to suit a variety of involvement levels, schedules, skills, and abilities. Volunteering is a great way to get involved and we would love to have your help. Check out our Volunteer page for the most up-to-date opportunities.


How can I help spread the word about the conference?
We have a number of social networking channels to let others know about this conference. Sharing or liking our posts on Facebook and Twitter is much appreciated! Then there are the good old-fashioned, tried-and-true methods – talk it up, pick up the phone, send an email or letter. Help us reach as many people as possible! Even in the biggest cities, a person can feel isolated and without support.

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