Join the Committee

The Gender Odyssey and Gender Odyssey Family conferences are fueled by the energy, skills, and talents of a large group of committed and enthusiastic volunteers, led by the dedicated team effort of our GO conference planning committee. We have a number of committee positions open for this summer’s conference and planning begins soon! Would you like to join our team?

Instructions

  1. Following is a list of available positions and their descriptions. If interested in one or more, please click here to download the 2015 Gender Odyssey Committee Application.
  2. Though it will not be the sole evaluation criteria, if possible, please send your current resume as well.

All committee members must be readily available by both email and telephone. Thank you for your interest in volunteering!

Committee Positions

Volunteer Coordinator (lead + two assistants): Calls for and recruits volunteers for the conferences; maintains contact info and organizes volunteer schedule; acts as point person for volunteers during the conference.  Excellent organizational skills are a must and ideal candidates will have good communication and people skills.  Monthly in-person meetings necessary as are occasional phone meetings.  Excel experience required. Must be available for the full conference schedule running from Aug 19th through Aug 23rd all day.

All-conference Picnic Coordinator (lead + assistant): Works with lead coordinator to obtain supplies, run errands, direct volunteers with setup and breakdown tasks, and is responsible for post-picnic closing tasks.

Registration Coordinator (lead + four assistants): Data entry – Excel experience required.  Monitors online registration; sets up and runs in-person registration during conferences and professional day.  Prepares name badges and attendee lists, trains and directs volunteers, and is responsible for daily receipts during event.  Work load gradually increases with intense time commitment during event and some follow up. Coordinators must be calm under pressure and have excellent customer service skills.  Familiarity with trans* community desired.  Must be available Aug 19th and Aug 23rd.

GO Kids Day Camp Coordinators (Three child leads + four assistants [ages 4+]; Two tween leads + three assistants [ages 9-12]): Creates schedule for and runs camp; plans and coordinates activities; arranges for guests (magician, musician, yoga, puppeteer, etc.); purchases snacks and other supplies.  Coordinator will determine volunteer needs and direct said volunteers.  Childcare experience (ages 4-12) a must.  Will need to agree to background check and have (or obtain) current first-aid training.  Time commitment includes twice monthly meetings from now until conference in mid August.  Must be available for the full conference schedule running from Aug 21st through Aug 23rd all day.

GO Teen Program Coordinator  (Two leads + two assistants) Youth programming development includes leading workshops, coordinating teen conference projects, and facilitating brainstorming sessions with youth.  Candidate should have good facilitation skills; be social media savvy; and have familiarity with trans* and gender-nonconforming youth (identities, language, issues, etc.).  Time commitment includes twice monthly meetings from now until conference in mid August.  Must be available for the full conference schedule running from Aug 21st through Aug 23rd all day.

Vendor Coordinator  (One lead + one assistant) Works with organizations interested in tabling at conference; handles email correspondence; directs at-conference set up and break down. Must be available for the full conference week (Aug. 21st through Aug 23rd).

Audio/Visual Coordinator  (lead + assistant) Must be available for the full conference week (Aug 19th through 23rd). Coordinate with onsite A/V company.  Troubleshoot any A/V changes or adjustments.  Respond to presenter requests. Insure that events with films, keynotes, and other A/V needs happen on time.

Information and Resources Coordinator  Collects and organizes info. about local eateries, entertainment, tourist attractions, GLBTQ resources/hangouts, transportation options, etc.

Advertising/Sponsorship Coordinator  Finds corporate sponsors for conferences, negotiate contracts, and insure all elements of agreements are completed; solicits and tracks advertisements for program book. Excellent verbal communication skills. Sales experience preferred.

Outreach/Publicity Coordinators (one each for GO, GO Family, and GO Professional audiences): Spreads the word to all relevant organizations/communities locally and nationally.  Will require time spent on the internet, email, and telephone.  Must have excellent communication skills.

Art Coordinator (lead + two assistants) Develop conference art theme, craft promotional text, handle outreach to artists and arts communities, receive and ship art, set up, display, and break down conference art exhibit.  Must be available for the full conference dates (Aug 19th through 23rd).

Head of Ceremonies/Emcee  Ideal candidate will be comfortable and confident with public speaking, improvising, and be extremely punctual. Is responsible for writing intros for various speakers, thanks sponsors, etc.  Must be available for the full conference week (Aug. 20th – 23rd).  Monthly attendance at committee meetings required.

Conference Photographer (Two leads) Documents conference happenings and events as well as captures personal images to use for future publicity.  Must have good communication skills and obtain necessary release signatures for all willing photo subjects.

Receptions/Events Coordinator (lead + 2 assistants): Plans and organizes social events throughout conferences.  Will coordinate hosts for events such as welcome receptions, family breakfasts, couples dinner, open mike, musical entertainment, etc.  Must be friendly, welcoming, and comfortable greeting conference attendees.  Time commitment includes twice monthly meetings from Jan. until conference in mid August.  Must be available for the full conference week (Aug. 20th-23rd).

To be considered for these positions, you must be available for all days and hours relevant to said position.  More information can be supplied upon request.  Full conference dates are Aug 19 to Aug 23, 2015.