The Gender Odyssey and Gender Odyssey Family conferences are fueled by the energy, skills, and talents of a large group of committed and enthusiastic volunteers, led by the dedicated team effort of our GO conference planning committee. We have a number of committee positions open for this summer’s conference and planning begins soon! Would you like to join our team?
Instructions
- Following is a list of available positions and their descriptions. If interested in one or more, please click here to download an application form (.doc).
- Though it will not be the sole evaluation criteria, please send your current resume as well.
All committee members must be readily available by both email and telephone. Thank you for your interest in volunteering!
Committee Positions
Volunteer Coordinator (lead + two assistants): Calls for and recruits volunteers for the conferences; maintains contact info and organizes volunteer schedule; acts as point person for volunteers during the conference. Excellent organizational skills are a must and ideal candidates will have good communication and people skills. Monthly in-person meetings necessary as are occasional phone meetings. Excel experience required.
All-conference Picnic Coordinator (assistant): Works with lead coordinator to obtain supplies, run errands, direct volunteers with setup and breakdown tasks, and is responsible for post-picnic closing tasks.
Registration Coordinator (lead + two assistants): Data entry – excel experience required. Monitors online registration; sets up and runs in-person registration during conferences and professional day. Prepares name badges and attendee lists, trains and directs volunteers, and is responsible for daily receipts during event. Work load gradually increases with intense time commitment during event. Coordinators must be calm under pressure and have excellent customer service skills. Familiarity with trans* community a must.
GO Kids Day Camp Coordinator (lead + two assistants): Creates schedule for and runs camp; plans activities; arranges for guests (magician, musician, yoga, puppeteer, etc.); purchases snacks and other supplies. Coordinator will determine volunteer needs and direct said volunteers. Childcare experience (ages 4-12) a must. Will need to agree to background check and have (or obtain) current first-aid training.
Information and Resources Coordinator: Collects and organizes info. about local eateries, entertainment, tourist attractions, GLBTQ resources/hangouts, transportation options, etc.
Advertising/Sponsorship Coordinator: Finds corporate sponsors for conferences; solicits and tracks advertisements for program book. Sales experience preferred.
Outreach/Publicity Coordinators (one each for GO, GO Family, and GO Professional audiences): Spreads the word to all relevant organizations/communities locally and nationally. Will require extensive time on the internet, email, and telephone. Must have excellent communication skills.
Conference Photographer: Documents conference happenings and events as well as captures personal images to use for future publicity. Must have good communication skills and obtain necessary release signatures for all willing photo subjects.
Receptions/Events Coordinator (lead + assistants): Plans and organizes social events throughout conferences, such as welcome receptions, family breakfasts, couples dinner, open mike, musical entertainment, etc. Must be friendly, welcoming, and comfortable greeting conference attendees.
To be considered for these positions, you must be available for all days and hours relevant to said position. More information can be supplied upon request. Conference dates are July 31st to Aug 4th 2013.
